Notes

Slide Show

Outline

1	Fiscal Year-End Closing
2	General Overview
3	Clean up and correct current fiscal year data
4	A Problem Balance Sheet
5	Over Expenditure
6	A favorite report displaying potential budget problems
7	Where to get GL detail
8	Ensure all current year accounting activity has been processed
9	Purchasing - Fiscal Year End
10	Purchasing - Fiscal Year End
11	The PO Balancing Report
12	Cleaning up the PO File
13	Before Closing PO File Enter PO’s dated June Enter PO’s dated July Print checks dated June on June PO’s Print checks dated July on July PO’s
14	After PO file closed but before year end closing You may . . .
15	After PO file closed but before year end closing
16	After Year-End Closing Business as usual - all checks and accounting entries must be dated July 1 or later At this point you are about ready to actually begin the closing process. But before you do a few reminders.
17	Reminders . . . Make sure your LGC remote support capability and/or modem is working properly No one should be processing ANY work while you are closing June or Year End Make sure you have needed supplies, printer ribbons/toner, 2-part paper, etc.
18	Reminders . . . 1. “Pre Year-End Backup” (daily) 2. “Mid Year-End Backup” (daily) 3. “Post Year-End Backup” (system) 4. Copy Files to Work Directory
19	Reminders . . . You may want to check your accounting date To do this go to . . . Accounting, File Handler, File Maint. System Maint. Accounting Parameter Maint And be sure the Accounting Date is June
20	Reminders . . . Set this field to ‘YES’ if you want the system to automatically update the prior year totals in the budget file after the year is closed Set this field to ‘NO’ if you do not want the system to update the budget after the year is closed (you will have to manually update your prior year totals)
21	Beginning the closing process Make “Pre Year-End Closing Backup” (daily) Close month of June – same as you would any other month
22	Month End Closing
23	Year-End Closing Process After closing June Make “Mid Year-End Closing Backup” (Daily) Copy Files to Work Directory – This option should have been done in past years but the system would let you bypass it. Now it is required.
24	Year-End Closing Process
25	Year-End Closing Process
26	Year-End Closing Process
27	Year-End Closing Process
28	Year-End Closing Process
29	How To Run ACF007
30	Year-End Closing Process
31	Post Year-End Closing Process
32	Post Year-End Closing Process
33	Post Year-End Closing Process
34	Year-End Closing Process