Frequently Asked Questions
General Ledger/Accounting

Click on the question below to find the answer.  

  1. When I closed out the year, my sub funds hit the wrong closing account.
  2. How can I print a chart of accounts?
  3. I am trying to recreate my YTD Audit Diskette from last year and it is only asking for one diskette and I know this is wrong because it asked for more diskettes when I originally ran it last year.  What is wrong?
  4. Where do I go to enter my budget in the system?
  5. What do I debit and credit for my original budget entries?
  6. I need to reopen my accounting month to correct some errors.  How can I do this?
  7. Is there a way to automatically mark my checks as reconciled?
  8. How can I check for account numbers on the County Chart of Accounts?

 

 

 




When I closed out the year, my sub funds hit the wrong closing account.

In the Accounting menu, go to File Handler, File Maintenance, Account Maintenance, and Sub Fund.  Key in or look up to find your sub funds here and make sure they have the correct closing accounts.  

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How can I print a chart of accounts?

In the Accounting Menu, go to Reports and Chart of Accounts Reports.  You can print the report for Fund, Function, Function by Title, or Object from this menu.

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I am trying to recreate my YTD Audit Diskette from last year and it is only asking for one diskette and I know this is wrong because it asked for more diskettes when I originally ran it last year.  What is wrong?

You are creating the file for the current year. For the previous fiscal year file you will need to go to Reports under the Accounting Menu and choose History, Audit, and Build/Load YTD Audit Diskette.

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Where do I go to enter my budget in the system?

In the Accounting Menu, go to Budgets.  You can key the budget information in under Budget Projection Change or under Budget Transactions.

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What do I debit and credit for my original budget entries?

Debit the revenue and credit the expenditure (everything else goes to fund balance).

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I need to reopen my accounting month to correct some errors. How can I do this?

LGDPC can help you reopen your accounting month so that you can make corrections, but we can only do this if you fill out the "Information Form for Reopening Accounting Period" and fax it to LGDPC Phone Support.  You no longer have to get approval from County Audit, but we are required to have these forms filled out and on file before we can help you re-open an accounting period.  You can print a copy of this form from the link below and fax it to us at the number provided on the form if you need to re-open an accounting period.

Information Form for Reopening Accounting Period

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Is there a way to automatically mark my checks as reconciled?

If your County Trustee is on LGDPC's Trustee Software, they can create a reconciled warrants disk that you can load on your system and it will automatically mark the warrants/checks that have been reconciled through the Trustee's Office as reconciled on your system.

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How can I check for account numbers on the County Chart of Accounts?

If you want to check the County Chart of Accounts for valid account numbers, you can click on the link below to view the Chart of Accounts from the State Comptroller's Website.

http://www.comptroller.state.tn.us/ca/chrt2004.pdf

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