Click on the question below to find the answer. 

What date do I need to be logged in for while I am doing the Fiscal year end closing? 

You need to be logged in for June 30th when closing out the fiscal year.

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What kind of backup do I need to do for my year end backups? 

You can do a daily backup for each of your year end backups.  

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Can I prorate receipts dated for July before I close out my fiscal year?

Yes, you can prorate receipts dated for July before you close out the fiscal year.  Keep in mind, though, that once you start closing the month of June, you won't be able to post any transactions until the fiscal year-end is completed.

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When do I need to change the default revenue code for my current year taxes to prior year?

You need to change the default revenue code for your current year property taxes from current property - 40110 to prior year - 40120 on July 1.  You need to be sure to change this after you have receipted the current year's last property tax for June and before you receipt any for July.

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Where do I go to change my default revenue codes for my current year taxes?

Go to  "Menus", "System Control", and then "Default Codes". On the "Year" field, the "Lookup" option is available.  Enter the year or select from the "Lookup". Change the "Default Revenue Code" (prior year taxes, net property, rollback, pickup) to 40120. This is the revenue code labeled "Trustee's Collections - Prior Year".  If you collect city or Special School District taxes, you may be using other revenue accounts (40610, 40620, 40630, etc.). You should do this before receipting any taxes in the new fiscal year. You also need to make sure that the allocation table number at the bottom of this screen is correct.  If it is not correct, you can do a look-up to select the correct allocation table number for the tax year.

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