1	Trustee Features A look at additional options available in your software!
2	Trustee Invoicing Automation of refund checks from property tax receipts or miscellaneous receipts with overpayments Automation of other checks that Trustee offices might need to issue
3	Receipting Process - 2nd Screen
4	When you receipt a property tax with an overpayment, the system will bring you to a refund screen after the receipt is processed.
5	If the information on the refunds screen is correct, press F4 to save. Nothing else is done until day end.
6	Print the Pre-Invoice Edit report. This report will list the following on refunds that have not been paid: Receipt numbers Refund Amounts Address that the refunds will go to
7	Create Invoices – Select the (or tag) Refund files that you want to create an invoice for. This process will automatically assign a vendor number for refunds that do not already have a vendor assigned.
8	Invoices are automatically created for the property tax refunds
9	Example of a check generated using the Trustee Invoicing Module
10	Positive Pay Positive Pay enables information to be sent to your bank which provides check cashing validation information. This diskette includes the bank account number, check number, check amount, check date and the department number (fund number) which issued the check.
11	Your LGC Field Representative can help coordinate the Positive Pay process with your bank. LGC software generates the file to be sent to the bank The bank will only cash checks that are reported to the bank on positive pay diskettes. This feature allows for added security for the county’s disbursements.
12	Positive Pay Menu
13	Diskette Check Reconciliation The Diskette Check Reconciliation process enables our Accounting and Trustee customers to reconcile their checks by means of a file that will be returned to the offices from their bank.
14	Creating diskettes with warrant/check information Diskettes are created when checks/warrants are issued. Information from the diskette is loaded into the Trustee software for distributing and reconciliation. Reconciled information can be sent back to the original department via a diskette or email.
15	Each department will create a diskette and send to the Trustee’s office as soon as warrants/checks are printed and updated to their General Ledger. Accounting, File handler, Check Reconciliation, Create Diskette for Trustee
16	When the diskette is received by the Trustee’s office, it is loaded into LGC software. The warrant/check information is automatically ready for distributing at the appropriate time. Trustee main menu, Warrants, Load Warrants by New File
17	Clerk and Master Export Marks property taxes with date turned over to C & M
18	Clerk and Master Update Property Tax record can be updated when paid or dismissed at C & M office
19	Menu option: Reports, Receipting, Paid by Clerk and Master
20	ACV Reconciliation: Enter date ACV paid by the state
21	ACV Report can be used to balance paid as well as outstanding ACV’s
22	Additional Information Available From the State Public utilities can be imported into LGC software LGC will send this receipt information to your office during the month of January. You will need to request this information be sent to your office.
23	Additional Information– New Owner information can be imported into LGC Software
24	Mortgage Company Payment by Batch : This feature will create a payment batch from a mortgage company automatically: This can be found under the Other panel on the main menu. Mortgage company import Mortgage company extract