1	NAVIGATING First, click on the Slideshow button at the bottom, right of this page. The presentation will display in full screen. To advance this presentation mouse click anywhere on each page. You can close the browser at anytime by pressing without hurting anything, by clicking on the X in the right hand corner. We hope you find this presentation informative and helpful.
2	TNCIS TJIS REPORTING Common issues and how to resolve them
3	"Common reporting errors" Common reporting errors Explanation of entry deficiencies How to correct those errors
4	GENERAL INFORMATION Entering the correct information into the appropriate fields of the TNCIS Case Management System creates an accurate TJIS report. TJIS is not just the report that is produced at the end of each month.
5	GENERAL INFORMATION Corrections need to be made both On the TNCIS case management system --And-- On the TJIS system
6	TOPICS WE WILL COVER Reporting Correct Docket Number Reporting Correct File date Civil Reopen Filings Probation Violations Marking Party as a Juvenile
7	REPORTING CORRECT DOCKET NUMBER Cases should be filed and disposed with same docket number Changing the system generated number can create multiple issues in reporting to TJIS
8	REPORTING CORRECT DOCKET NUMBER (CONTINUED) Three ways for docket number to report to TJIS are:
9	New cases report with TNCIS generated docket number
10
11	Converted Cases report TCAST Reference Number as Docket Number
12
13	Paper filed cases, which are pending (prior to implementation), report with Reference Number as Docket number
14
15	REPORTING CORRECT FILE DATE When entering a case filed prior to current date, you must change the file date to avoid a default of today’s date. Filing date cannot be greater than disposition date.
16
17	CIVIL REOPEN FILINGS The original case must be disposed BEFORE a case can be reopened. When entering the file date for the reopen case, choose the correct TJIS filing type for the reopen. Make sure that the file date is the date of the re-open, not the original filing date.
18
19	PROBATION VIOLATIONS When filing a PV use the correct TJIS filing type and enter the file date of the PV. Also applies to OPMW & PCR
20
21	MARKING PARTY AS A JUVENILE When a case is appealed from juvenile court to criminal court, it is extremely important to flag a minor party as a juvenile in TnCIS. This flag alerts TJIS to remove all identifying information from the record.
22
23
24	RESENDING TJIS BATCHES Please, only resend upon request…
25
26	TIME REPORTING PERIOD Reporting period ends on the last day of each month. The date on the TNCIS batch creation screen must be entered as the last day of the month when running the TJIS batch. This ensures that the file will contain data through the end of the month.
27
28	TJIS ROLLBACK FEATURE Rollback can be a useful tool. This tool should only be used with extreme caution. Local Government support staff can perform this function but please discuss this with the AOC staff first.
29	CONTACT INFORMATION TNCIS Local Government Support 1-800-737-1826 http://www.localgovcorp.com/Support/request_for_support.php AOC TJIS Staff support 1-800-448-7980